The purpose of this worksheet is to turn a broad model-name search into a decision that can be checked, quoted and handed over without silently changing assumptions.
Define what new means
Request build date, storage location, registration status and odometer evidence. A vehicle can be commercially described as new while already registered or stored for a long period, which may affect import classification and maintenance needs.
Record: Save the source, capture date and VIN reference beside this finding so another candidate cannot inherit it by mistake.
Value used-car evidence
A used vehicle with consistent service invoices, tyres, diagnostics and ownership records can be easier to evaluate than undocumented low-mileage stock. Condition must still be confirmed through an independent, VIN-specific inspection.
Record: Enter the verified value and the evidence owner. If the seller supplied the answer, label it seller-stated until independently checked.
Check warranty geography
Warranty statements from one national distributor do not automatically travel with an exported vehicle. Confirm in writing which entity would accept a claim at the destination and whether grey import, registration date or maintenance location changes eligibility.
Record: Record what was inspected, what remained inaccessible and who performed the check; silence is an open item, not a pass.
Compare preparation
New stock can need battery charging, fluid checks and tyre inspection after storage. Used stock may need service, wear parts or cosmetic work. Quote both preparation scopes before deciding that one route is cheaper.
Record: Note every destination assumption behind this conclusion and reopen it when the port, buyer country or registration route changes.
Account for destination rules
Some markets calculate age, tax or emissions from production or first registration. Others require documents difficult to obtain for a particular domestic-market vehicle. Confirm eligibility before paying for either condition.
Record: Attach the supporting photograph, report page or document reference and preserve the original language where translation could alter meaning.
Choose delivered value
Compare one new and two used candidates on identical fields: identity, condition, equipment, preparation, freight, tax basis and support. The decision should remain understandable after the attractive headline price is removed.
Record: State the commercial consequence: accept, reject, reprice or request more evidence, together with the person responsible and deadline.
Close the note with a decision record
Write the selected candidate, rejected alternatives, evidence reviewed, unresolved questions, responsible person and next deadline. If another vehicle replaces the candidate, reopen identity, inspection, cost and destination checks. A copied conclusion is not valid for a different VIN.
- Define what new means: confirmed / open / not applicable
- Value used-car evidence: confirmed / open / not applicable
- Check warranty geography: confirmed / open / not applicable
- Compare preparation: confirmed / open / not applicable
- Account for destination rules: confirmed / open / not applicable
- Choose delivered value: confirmed / open / not applicable
Questions buyers should still ask
Define what new means: what should the buyer retain?
Retain the dated document, image or test result that closes “Define what new means”, together with the VIN and the name of the person who supplied or checked it. A listing label alone is not sufficient evidence.
Value used-car evidence: what should the buyer retain?
For “Value used-car evidence”, write down what is verified and what remains an assumption. An open point may be acceptable, but it must stay visible in the price, inspection scope or handover conditions.
Check warranty geography: what should the buyer retain?
Recheck “Check warranty geography” if the vehicle, destination, route or responsible supplier changes. Conclusions belong to the candidate and dated evidence set; they should not be copied to a replacement VIN.